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Blog: Final / Unclaimed Paychecks

An uncashed paycheck does not become the employer's money. It becomes unclaimed property, owed to a state under escheatment law, with reporting obligations, due diligence requirements, and an audit regime that reaches back further than any tax statute of limitations.

The two errors are equally common and equally expensive: writing stale checks back to income, and reporting to the wrong state.

Why This Is Not a Payroll Cleanup Task

Unclaimed property

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Final pay is the most time-critical obligation in payroll and one of the most state-variable. Deadlines range from immediately upon discharge to the next regular payday, they frequently differ depending on who ended the relationship, and several states impose waiting-time penalties that can exceed the unpaid wages by a large multiple.

The structural problem is that the deadline runs from the separation, while payroll typically learns ...

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