Travel Pay Training

Rules For Determining Travel Pay

Federal regulations establish the baseline rules for travel time pay. State regulations generally follow the federal rules, but in a few cases have stricter requirements.

While travel pay laws vary by state, generally speaking, normal home to work and work to home travel at the beginning of the day and at the end of the work day is not compensable.

However, travel between work sites or an assigned workplace is usually compensable, and usually an employee must be compensated for travel time on their regular days off if it cuts across their regular work hours.

Expenses considered under travel pay typically include:
    training for handling travel pay
  • Car rental
  • Airfare
  • Lodging
  • Parking
  • Local transportation system fares
  • Taxi fares
  • Tips
  • Meal charges
  • Mileage
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Recommended Training For Handling Travel Pay

Featured Course: Questions & Answers For Handling Travel Pay

This audio conference covers the IRS rules regarding what is considered travel versus commute and what is an allowable expense versus taxable wages. It will enable you to understand how and when to compensate an employee for travel time away from a work site.

It will analyze which employees are entitled to travel time pay and at what rate, and show how critical it is to communicate the rate of pay, the requirements of travel and the travel tracking necessary to compensate the employee properly. It also discusses typical problems that arise with travel and other FLSA issues such as meals during travel.

Learning Objectives:
  • What is considered bona fide travel by the IRS: the rules for mileage, car rental, airfare, hotel, personal aircraft are all addressed
  • What are the accountable plan rules as they pertain to travel expenses? How quickly must receipts be provided by an employee? How often do expense reports needs to be submitted?
  • What is considered a wage or a taxable commute benefit?
  • The IRS guidelines regarding commute costs
  • "Breaks in service" allowing travel expenses to avoid reclassification as wages?
  • The concepts of "co-locating" and "tax turtles" also will be addressed
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